Labeling Errors Are Expensive-Engineer Them Out
Labeling mistakes trigger recalls, wasted inventory, and regulatory questions.
Most stem from preventable problems: uncontrolled templates, undocumented
changes, and weak final checks.
This playbook builds a zero-defect labeling system. We will control templates,
run transparent change logs, and execute disciplined pack checks so every art
file leaves your warehouse right the first time.
Why it matters
Regulators view labeling as a direct window into your quality system. Confidence
in your controls means smoother launches and fewer follow-up questions. Poorly
managed labeling erodes trust internally and externally.
The playbook
1. Controlled templates
• Maintain approved templates in a controlled repository. Lock formatting,
metadata, and ownership.
• Include checklists for required panels, regulatory statements, and barcodes.
• Audit templates quarterly and retire obsolete versions.
2. Change log
• Capture every label modification: requester, reason, regulatory driver,
impact assessment, and approvals.
• Automate notifications to supply chain, quality, and affiliates.
• Archive logs with supporting evidence for audit readiness.
3. Final pack checks
• Run automated compares plus human review on production files.
• Verify lot/expiry imprint, regulatory statements, and translation accuracy.
• Record sign-offs with timestamps and evidence attachments.
Q&A highlights
• Root cause? Manual transcription and uncontrolled copies.
• Control? Template locks, automated comparisons, disciplined change logs.
• How to scale? Train regional partners on the same process and share the
controlled library.
Metrics and signals
Track artwork cycle time, number of late-stage corrections, and audit findings.
Monitor how often final pack checks raise issues—declining numbers show your
controls upstream are working.
30-day action plan
• Audit current templates and classify them as current, revise, or retire.
• Implement a digital change log with required fields and automated alerts.
• Pilot the enhanced final pack check on the next major artwork update and
document improvements.
Common pitfalls to avoid
• Bypassing the template library during urgent changes.
• Logging changes after implementation, leaving no timeline.
• Rushing final checks to meet shipment dates.
Sustain the win
Review labeling metrics monthly, refresh training after regulatory updates, and
rotate template custodians. Celebrate perfect launches to reinforce good habits.